A printing policy reduces costs, cuts waste, and signals environmental commitment.
Why You Need One
- Single-sided printing wastes paper
- Unnecessary color printing costs 5-10x more
- Printable documents stay digital
- OEM bought by habit, not necessity
- Cartridges thrown away vs recycled
Key Elements
1. Default Settings
- Duplex on all printers
- B&W as default
- Draft mode for internal docs
- Fit-to-page enabled
Changing defaults to duplex and B&W reduces costs 25-40% with zero productivity impact.
2. Approved Supplies
- Remanufactured toner as standard
- Minimum 30% recycled paper
- Centralized purchasing
3. Print Awareness
- Per-department volume reports
- Voluntary reduction targets
- Print release codes
4. Recycling Requirements
- Designated collection boxes
- Quarterly partner returns
- No trash disposal
5. Digital-First
- Internal memos: email/shared docs
- Contracts: e-signatures
- Training: screen sharing/LMS
Leadership Buy-In
Cost Savings
Project 30-50% savings from the policy.
CSR Value
Measurable ESG metrics for reporting.
"This policy saves $X/year while reducing our carbon footprint by Y%. Zero implementation cost."
Implementation
- Update printer defaults via IT first
- Communicate the why
- Keep it to one page
- Pilot with one department
- Review quarterly
Measuring Success
- Total pages (decrease)
- Cartridges consumed (decrease)
- % remanufactured (increase)
- Total cost (decrease)
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