A thoughtful print strategy saves money from day one and scales with growth.
Step 1: Assess Needs
- Pages per month (track 2-3 months)
- Color vs B&W ratio
- Document types
- Who prints most
- Scanning/copying needs
70-80% of office prints are text-heavy B&W documents. Most businesses overestimate color needs.
Step 2: Choose Printer(s)
1-5 People (<1K pages/month)
Single mono laser multifunction. Budget: $200-$400.
5-15 People (1-5K pages/month)
Mono laser + color laser (shared). Budget: $500-$1,200.
15+ People (5K+ pages/month)
Workgroup-class or managed print services.
Step 3: Supply Chain
Switch to Remanufactured
- OEM 4/month at $80 = $3,840/year
- Reman at $40 = $1,920/year
- Save $1,920/year
Supplier Relationship
- Covers your specific models
- Volume pricing and accounts
- Quick shipping, easy returns
- Recurring order options
Keep one backup cartridge per printer. At remanufactured prices, it is minimal insurance.
Step 4: Basic Policies
- Default to B&W duplex
- Reserve color for external docs
- Question need before printing
- Cartridge recycling box
Step 5: Budget and Track
- Monthly toner per model
- Paper costs
- Maintenance fund ($20-50/month)
Scaling
- 5-10: Consolidate to shared devices
- 10-25: Add print management software
- 25+: Evaluate managed print
- Multi-site: Standardize models
Ready to Save on Premium Toner?
Browse our selection of high-quality remanufactured toner cartridges
Shop Now